      
|
SEDAR SUBSCRIBER UPDATE April 17, 1997 Change to Making a Filer Profile Public In Section 6.3 of the Filer Manual, it states AIn general, a filer profile will be made available to the public as soon as any document filed electronically by or on behalf of the electronic filer is made accessible to the public by a securities regulatory authority@. It also states that A...an electronic filer (but not a filing agent acting on its behalf) may request that its filer profile be made available to the public immediately by providing notice in writing to CDS. In order to streamline the process of making a filer profile public, CDS will allow filing agents, on the authority of the electronic filer who the filing agent is acting on behalf of, to advise CDS directly that a filer profile be made public. CDS will act on the filing agents request. The request to CDS must include:
c. the signature of the filing agent making the request. These requests should still be faxed to CDS at (416) 365-9194. This temporary procedure will be in effect until December 31, 1997. List of Filing Agents According to the SEDAR Filer Manual, a filing agent is a person or company that is authorized to make an electronic filing on behalf of an electronic filer. Based on the information completed by a subscriber on SEDAR Form 1, CDS INC. has been compiling a list of subscribers that checked the filing agent box in section 1 of SEDAR Form 1. Upon request, this list of subscribers who are filing agents is provided to persons who may wish to use a filing agent to make an electronic filing on their behalf. This list contains the following information about the subscriber:
If you are a filing agent and would like to confirm the information to be inserted on the List, please complete section 2 of the attached form. If you are not a filing agent but mistakenly identified yourself as such on SEDAR Form 1, you may complete Section 3 and return it to us if you want your status changed on the SEDAR subscription database. Note: CDS will make changes to the list only upon receipt of Subscribers written request. |
The SEDAR Helpdesk may be reached at 1 (8.5) 219-5381
TO: CDS INC. (SEDAR) Facsimile Number: (416) 365-9194
Attention: Maria DeVuono
Confirmation of Subscriber Type
INSTRUCTIONS: Please complete only one section.
Section 1
The undersigned Subscriber confirms that it is a filing agent but does not want to be included on the List of Filing Agents compiled by CDS INC. Please remove all information from this List concerning the undersigned Subscriber.
| Name of Subscriber: | Date: |
| Signature of Principal Contact of Subscriber | |
Section 2
The undersigned Subscriber confirms that it is a filing agent. The Subscriber=s name, its basic contact information as contained in SEDAR Form 1 and an indication if it has made a filing in the SEDAR system, may all be included on the List of Filing Agents and/or distributed to any person.
| Name of Subscriber: | Date: |
| Signature of Principal Contact of Subscriber | |
If any changes to Subscriber=s information are requested, also complete this box
| Name of Contact Person to appear on the Filing Agent List for Subscriber: | |||||||
| Name of Subscriber (as completed on SEDAR Form 1): | |||||||
| Mailing Address: | |||||||
| City/Town: | Province/Territory | Postal Code | |||||
| Contact Person=s Telephone No.: ( ) | Date: | ||||||
| Signature of Principal Contact of Subscriber |
Section 3
The undersigned Subscriber confirms that it is an electronic filer and not a filing agent. Please remove all information from the List of Filing Agents concerning the undersigned Subscriber.
| Name of Subscriber: | Date: |
| Signature of Principal Contact of Subscriber | |
March 11, 1997
SEDAR Subscriber Update
Words From the Securities Regulatory Authorities on
Key SEDAR Filing Requirements
The following is a reminder of certain key requirements for filing on SEDAR.
1. All documents must have an acceptable filename extension
(See Section 7.2(g) of the Filer Manual)
Files cannot be accepted without one of these acceptable filename extensions:
Product Format Extension
Corel WordPerfect - versions 5.1 or 5.2 .w51 or .w52
Corel WordPerfect - versions 6.0 or 6.1 .w60 or .w61
Microsoft Word - versions 6.0x or 7.0 .doc
Adobe Acrobat PDF - versions 2.x or 3.0 .pdf
The following are not acceptable formats for transmitting documents on SEDAR and will not be acceptable filings if transmitted electronically:
Product Format
Adobe Postscript
Microsoft Word 97 (also known as MS Word 8)
2. A Material Change "Press Release" must be filed under both the "Press Release" and "Material Change Filings" filing types
(See Section 9.15 of the Filer Manual)
If a material change creates a legal obligation to file a press release and a material change report, then the press release must also be filed separately under the filing type of "Press Release" even if it is also filed within a "Material Change Filings" project.
3. Annual Filings of Reporting Issuers need to be filed separately
(See Section 9.14 of the Filer Manual)
Annual financial statements, Annual Report, Management Proxy Materials, MD&A and Annual Information Forms must each be filed separately under the correct filing type and each with the Confirmation of Mailing where it is required for the particular filing.
4. Use "Other Filings" filing type only when applicable
(See Chapter 9 of the Filer Manual and Appendix A of National Instrument 13-101)
Other Filings should be used very rarely and only for the specific situations such as those listed in sections 9.16 and 9.17 of the Filer Manual.
Other Filings is not intended for the filing of any document not listed in Appendix A of the National Instrument.
5. File the Notice of Securityholders Meeting and Record Date correctly
(See Section 9.19 of the Filer Manual)
A notice of meeting and record date being filed under National Policy No. 41 must be filed within the filing type of "Management Proxy Materials" under the document type of "Notice of meeting and record date."
6. Documents that are part of the same filing must be sent in one project
(See Chapter 8 of the Filer Manual)
Examples include French and English copies of a press release should be filed in one project on SEDAR rather than two and the Confirmation of Mailing for a financial statement filing should be filed as part of the financial statement project.
Use the function of "Add to a Filing" if one or more of the documents are being added as a subsequent submission to a project previously sent on SEDAR.
7. Only send a "Cover Letter" where it contains additional required information:
If the "Cover Letter" does not provide any new information in addition to what is contained on the Cover Page screens on SEDAR, then a Cover Letter is not necessary.
8. Fees must be attached to the filing type that they apply to:
Commission fees should be entered and submitted on the project that contains the filing to which the fee applies.
For example, a fee for annual financial statements should be submitted with the project that contains the annual financial statements and not the project that contains the management proxy materials.
9. Select only the Recipient Agencies on SEDAR that require the filing:
The agencies selected on the "Recipient Agencies" screen on SEDAR should only be those agencies where the filing is required based on the relevant securities legislation.
For example, do not select "All Provinces" for a financial statement filing if the filer is only reporting in British Columbia.
If you have any questions about the above, please refer to the Filer Manual. If you need clarification, contact the securities regulatory authorities.
The SEDAR Helpdesk may be reached at: 1 (8.5) 219-5381
Return to Subscriber Information List of Updates
  |