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SEDAR Subscriber Update

April 16, 1998


9804

SEDAR Release 4.0

Release 4.0 (R4.0) of the SEDAR software is planned to be implemented on Monday, April 27, 1998. Please note that the SEDAR server will not be available on the weekend of April 25-26, 1998, in order to install the server component of R4.0. In order to access the SEDAR server on Monday morning, you must first install the new SEDAR software. All paid SEDAR Subscribers will have a new SEDAR Release 4.0 software package along with related information delivered to them before Friday, April 24, 1998.

For the new functionalities of Release 4.0, please refer to the SEDAR Subscriber Update (9802) issued to you on Tuesday, March 31, 1998. This can also be found in the "About SEDAR" section on www.sedar.com.


Helpful Hints

SEDAR Startup
The SEDAR Startup process will have to be run after installing R4.0. This will involve entering an existing userid and password. If users forget their passwords, they should contact the SEDAR helpdesk as soon as possible to have them reset.

Search Inquiries
As a result of the installation of R4.0 software, all built search inquiries will be deleted for the following modules:

Filing Management - Customize List
Search Filings
Search Profiles
 
Profile Management
The Profile Management database has not changed for R4.0, so a R3.0 version of the database can be saved and restored after installing R4.0. To restore your profiles, perform the following:

  1. Prior to installing R4.0 on the PC, make a copy of the existing cfissuer.mdb file in the sedar\bin directory.
  2. Install R4.0 on the PC.
  3. Copy the cfissuer.mdb file back into the sedar\bin directory after installing R4.0 and overwrite the existing cfissuer.mdb file.

This will restore the profiles database on the PC with the same list of profiles prior to the R4.0 installation.

Filing Management
The Filing Management database has changed, so a user cannot use the R3.0 version of the database. You can avoid having to retrieve all your submitted filings on more than one PC by performing the following steps:

  1. Install R4.0 on each PC
  2. Perform a refresh list in Filing Management, using a customized inquiry on one PC.
  3. Make a copy the cffiling.mdb file found in the sedar\bin directory of that PC.
  4. Copy that file into the sedar\bin directory on all of the other PC's, overwriting the existing cffiling.mdb file.

This will populate the filings database on those other PC's with the same list of filings as on the first PC.


Key Instructions for Formatting and Submitting Documents on SEDAR

The following has been prepared to remind you of important formatting and filing requirements, which are outlined in Section 7 of the SEDAR Filer Manual.


Acceptable formats for documents filed on SEDAR

Further to section 7.2(b) of the SEDAR Filer Manual, the following is the current list of acceptable formats for SEDAR documents:

  • Corel WordPerfect for DOS or Windows, versions 5.1, 5.2, 6.0 and 6.1;
  • Microsoft Word for Windows, versions 6.0x and 7.0 (Word 95); and
  • Adobe Acrobat, versions 2.x and 3.0 (PDF)

Filers are also reminded that Object Linking and embedding (OLE) applications must not be used to incorporate information from a non-word processing software application such as Microsoft Excel, Lotus 123 or Quattro Pro. For more deta, please refer to section 7 of the SEDAR Filer Manual.

If component text or material (including graphic or image material) that was originally created in a non-acceptable electronic format is to be included in a document to be filed electronically, the text or material must be converted to acceptable electronic format prior to, or at the time of, insertion into the document.

For example, a financial statement prepared using a spreadsheet should not be embedded or linked in a word processing file without first being converted to the acceptable electronic format.


Microsoft Word 97 (Office 97)

Only MS Word files saved in true Word 6.0/95 binary format are acceptable as documents within the SEDAR filing system.

If you are using Word 97 please ensure that the Word 6.0/95 Binary converter has been applied to your MS Office 97/MS Word 97 program, or that your version of MS Office 97/MS Word 97 supports this correct conversion.

The MS Word Binary Converter is available at:
http://www.microsoft.com/word/enhancements/wrd6ex32.asp

This converter allows MS Word 97 documents to be saved in a true binary file format with a .doc extension.

Please note that the original Word 6.0/95 converter that was shipped with Microsoft Office 97 saved Word 97 documents as Rich Text Format (RTF) which is not an acceptable SEDAR format.

Please contact your technical staff before proceeding with any software updates.


When to use 'Other' to attach documents to a filing

When submitting documents on SEDAR, be sure to select the appropriate document type from the list and attach the document. Only in those exceptional cases, where a document that is not on the appropriate document list, should 'Other' be used with the 'Add Document' feature and a specific description of the document identified.

For technical support please call the SEDAR Helpdesk at 1-800-219-5381. For non-technical support please contact your Customer Support Representative.




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