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SEDAR FAQ

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Becoming a Filing Service Subscriber

1.

What is SEDAR?

 

SEDAR is the System for Electronic Document Analysis and Retrieval, the electronic filing system for the disclosure documents of public companies and investment funds across Canada.

2.

Who files documents on SEDAR?

 

All Canadian public companies and investment funds are generally required to file their documents in the SEDAR system. In addition, some third parties who are involved in public company transactions such as take-over bids or proxy contests may be required to file.

3.

What documents are filed on SEDAR?

 

Most of the documents which are legally required to be filed with the Canadian Securities Administrators and many documents which may be filed with the Canadian exchanges (market centres) are included in the SEDAR system. For insider reports, please refer to www.sedi.ca. A complete list of all documents which are included is contained in the SEDAR Filer Manual. found here

4.

What is a SEDAR profile?

 

A SEDAR profile contains basic information about a public company, investment fund or investment fund group, such as its addresses, contact information and stock exchange listing.

5.

What information is available on this Web site?

 

This Web site contains copies of all documents filed in the SEDAR system that have become available to the public , as well as profiles of all SEDAR public company and investment fund filers. Documents filed only with Canadian exchanges are not available on this Web site.

6.

When are documents filed on SEDAR publicly accessible?

 

When a public company or investment fund files prospectus related documents with a member of the Canadian Securities Administrators through SEDAR, the documents are initially private and confidential. The securities regulatory authorities then make the appropriate documents publicly available after a review process. These documents are made available via the SEDAR Data Distribution Service, from the moment they are made “public”. Continuous disclosure documents such as news releases, financial statements, notice of meeting date and annual reports do not require the securities regulatory authorities’ review and are immediately available via the SEDAR Data Distribution Service. For information on the SEDAR data Distribution Service please contact the CSA Service Desk at 1-800-219-5381.

7.

When are the documents made available on this Web site?

 

The SEDAR filing application is available for Canadian public companies and investment funds to file their prospectus related and continuous disclosure documents Monday – Friday, 7 am – 11 pm ET (excluding statutory holidays). When a public company or investment fund files prospectus related documents with the Canadian securities regulatory authorities through SEDAR, the documents initially have a status of "private". The Canadian securities regulatory authorities then make the appropriate documents publicly available after a review process. These public documents will then be accessible on this Web site within fifteen minutes. Continuous disclosure documents such as news releases, financial statements, notice of meeting date and annual reports do not require the securities commissions' review and are available on the Web site within fifteen minutes of their filing on SEDAR. Updates to a company's profile also appear on the SEDAR Web site within fifteen minutes of their filing on SEDAR (see FAQ no. 13).

8.

Why are there different data formats for filed documents?

 

In developing SEDAR, the Canadian Securities Administrators tried to balance the needs of filers seeking a way to efficiently file their documents on SEDAR against the desire to make the documents easily available to the public. When SEDAR was first initiated, it was determined that the three most common electronic document formats used by filers were MS Word, WordPerfect and PDF. The decision was made to adopt these common formats as the standard for SEDAR filings. With Release 6 of the SEDAR filing application in September, 1999, PDF is now the only acceptable filing format for filers' documents. Because documents filed previous to this date remain in their original filing format, some of the documents you retrieve are in MS Word or WordPerfect.

9.

Who is responsible for management of SEDAR?

 

On January 11th, 2014, the operation of SEDAR and the SEDAR website was transferred from CDS INC. to a new service provider engaged by the British Columbia Securities Commission, Alberta Securities Commission, Ontario Securities Commission and Autorité des marchés financiers, as representative stakeholders of the thirteen Provincial and Territorial securities regulatory authorities of Canada. As of that date, the Alberta Securities Commission is the CSA member authorized to grant licenses and enter into agreements with users of SEDAR and the SEDAR website.

10.

How can I become a SEDAR filer?

 

To become a SEDAR Filer, click here, or contact the CSA Service Desk at 1-800-219-5381.

11.

How can I become a SEDAR data republisher or reseller?

 

For commercial users, if you are interested in subscribing to the SEDAR Data Distribution Service contact the CSA Service Desk at 1-800-219-5381..

12.

What are the current SEDAR System Fees?

 

SEDAR System Fees are charged pursuant to Multilateral Instrument 13-102 System Fees for SEDAR and NRD.

13.

How do I update my company profile?

 

Your company's profile is stored on the SEDAR filing application server and can be accessed by any company that has purchased the SEDAR software. If your company subscribes to the SEDAR software, you can modify your profile using the Update function in the Profile Management module. If your company utilizes a SEDAR filing agent to undertake your SEDAR filings to the securities commissions, please advise your agent to make the necessary changes to the profile. The updates made to the profile on SEDAR will appear on the SEDAR Web site within fifteen minutes.

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