SEDAR News:

Canadian Securities Regulators advises issuers and SEDAR.com users of recent changes to the availability of public regulatory filings on SEDAR.com.  Public regulatory filings are now accessible on SEDAR.com within fifteen minutes of the original submission through the SEDAR filing system.  New reporting issuer profiles that are made public, as well as updates to existing profiles, will also appear on SEDAR.com within 15 minutes of the original submission.



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T
he SEDAR site provides you with three search options - NEW FILINGS, COMPANY PROFILES and SEARCH DATABASE. The option you choose will depend on how much information you have when you begin your search and what information you hope to retrieve.


NEW FILINGS

When you need information that has become publicly accessible within the most recently completed business day, choose NEW FILINGS. Within NEW FILINGS, the date of the most recent business day will appear along with seven options, which appear at the left of your screen. For a complete search, you can select All New Public Company Filings or All New Investment Fund Filings. Alternatively, you can narrow your search of public company new filings to specific document types by selecting from New Annual Reports, New Financial Statements, New News Releases, or New Take-Over Bid Materials.

Search Tip!
Documents become publicly accessible only after they have been released by the regulatory commission. As a result, there will be a discrepancy between the date when a document is filed with SEDAR and the date when it can be accessed through this web site. The date that will appear on your screen is the actual filing date. For example, if a prospectus is filed on March 15, but is not released by the regulatory commission until April 15, a user will not be able to view the prospectus until after April 15, although the Date of Filing will be identified as March 15.


Every search result will yield a "Search Results Table". If there have been no new filings on that day, you will receive a "No New Filings" page displayed in your screen, rather than a Search Results Table.

COMPANY PROFILES

The COMPANY PROFILES area of the Web site is useful when you want to know more about an issuing company or investment fund. If you are unsure about the specific document you are looking for, but know the company or group name (or simply the letter of the alphabet it begins with) you can get more information by selecting COMPANY PROFILES.

At COMPANY PROFILES you will find two alpha cards, one for Public Companies, the other for Investment Fund Groups. To view the list of companies or groups beginning with a particular letter, click on that letter, and make choices as illustrated below:

For example, when you click on "B" on the Public Companies alpha card, the list of companies beginning with "B" appears. Clicking on any item in that list takes you to a profile of that company. Clicking on the "View this Public Company's Documents" button at the end of the profile gives you access to that company's documents.

Similarly, when you click on "A" on the Investment Fund Groups alpha card, the list of investment fund groups beginning with "A" appears. Clicking on any item in that list takes you to a profile of that investment fund group as well as a list of investment funds managed by that group. Clicking on a specific fund takes you to a profile of that fund. Clicking on the "View this Investment Fund's Documents" button at the end of the profile gives you access to that fund's documents. Clicking on "View this Investment Fund Group's Profile" button at the end of the profile will take you back to the Fund Group's profile.

In both cases, you will arrive at a "Search Results Table".


Search Tip!
Although your search will take less time and be more effective when you choose the most appropriate option, you never have to worry that you have made a mistake. All locations on the SEDAR site are linked to each other and you can move easily from one to another with a click of your mouse on the top navigation toolbar. Furthermore, when you choose SEARCH DATABASE, you can change your search criteria at any time by clicking on "Modify this Search" at the end of every Search Results page.


SEARCH DATABASE

When you want access to all documents filed with SEDAR, select SEARCH DATABASE. Within SEARCH DATABASE, you are asked to choose between Public Company Documents and Investment Fund Documents. When you make your choice, one of two forms will appear:

  1. Search for Public Company Documents, or
  2. Search for Investment Fund Documents

This choice is important because you cannot search for documents issued by investment funds using the Public Company Documents form. Similarly, you cannot use the Investment Funds Documents form to find documents issued by public companies.

Since each search form is tailored to meet specific requirements, the search criteria and steps toward document retrieval are slightly different for public company and investment fund documents. The step-by-step guides in the sections that follow will help you complete a search form and find the documents you need.

Search Tip!
Public Company and Investment Fund names identify the issuer, not the filer, of a document. The issuer is the company or fund described within the document. In some circumstances, a third party may file a document on behalf of a company or fund. For example, if XYZ Communications files a news release on behalf of ACME Inc., SEDAR will consider the issuer to be ACME Inc., not XYZ.

Search Tip!
Public companies are categorized in the SEDAR database according to industry. Industry Group refers to the category to which the company issuing a document belongs.


Search Results Table

The result of any search will yield a "Search Results Table". A Search Results Table will give you information under the following headings:

  • Company/Investment Fund Name - click on this name for access to the profiles of the company, investment fund group or investment fund.
  • Date of Filing - tells you when a document was actually transmitted to the SEDAR server. Since documents become publicly accessible only after they have been released by the regulatory commission, there will be a discrepancy between the date when a document was filed and when it can be accessed through the SEDAR site. For example, if a prospectus is filed on March 15 but is not released by the regulatory commission until April 15, a user will not be able to view the prospectus until after April 15, although the Date of Filing will be identified as March 15.
  • Document Type - click on the document type for access to a specific document.
  • File Format - gives you information that will help you decide whether you can access a document and how you will do so. For help in making these these decisions, go to Site Help and click on Document Formats.
  • File Size - lets you know how large a document is. Large documents take longer to access than shorter ones, especially at times of the day when Internet use is high. For example, a 4422 kb file will take longer to download than a 25 kb file and both will take longer at midmorning than in very early morning or late evening.

Search Tip!
When you begin with very specific search criteria, your search is likely to be faster and more effective. If your criteria are very broad, your search will be slower and will return a large number of matches, making it difficult to identify what you want. When that happens, it is helpful to begin again or "Modify your Search" with more specific criteria.


Completing a "Search for Public Company Documents" Form: A Step-by-Step Guide

Take the following steps to search for Public Company Documents:

1. Start a Public Company Documents search by entering the name of the issuing company in the Company Name field. For example, ACME Inc. If you do not indicate the name of a company, your search by default will include All public companies.

2. Click on the arrow in the Industry Group drop-down box to view the list of Industry Groups. Identify the Industry Group to which the company or companies whose documents you wish to retrieve belongs by scrolling down the list. Select the Industry Group you require, for example, "Film Production". If you do not make a selection, All Industry Groups will be returned by default.

3. Choose a Document Type by clicking on the arrow in the Document Type field to activate a drop-down list of Document Types. Select the type you are looking for. For example, Annual Report. If you do not make a selection, All Document Types will be returned by default.

4. Identify the period of time that your search will cover. Select the starting Date of Filing (From) by clicking on the arrows in the drop-down boxes and selecting the Month, Day and Year. Similarly, select the Month, Day and Year of the date (To) when your search will end. For example, from June 01 1997 to June 30 1997. If you do not choose a "From" date, January 01 1997 will be returned by default. If you do not choose a "To" date, today's date will be returned by default.

5. Indicate whether you want your search results to be sorted by Company Name, Document Type, Date of Filing, or any combination thereof. The choice you make here will depend on the purpose of your search. For example, if you have chosen to search the documents issued by all of the companies in a particular industry group, you may wish to have them sorted by company name. If you have chosen to search for all of the documents issued by just one company, you may wish them to be organized according to document type (all Annual Reports, All News Releases etc.). If you want a chronological overview of the documents that are retrieved, you will likely find it most convenient to have them sorted by Date of Filing. By default, search results are sorted alphabetically by Company Name. You may override the default setting by clicking on the radio buttons for Document Type or Date of Filing. If you choose all three radio buttons, your "Search Results Table" will be ordered alphabetically by Company Name, alphabetically by Document Type, and chronologically by the most recent filing first.

6. When you have entered all of the required information, you may execute your search by clicking on the "Search" button. To start another search, click on "Clear" to return to an empty search form. For assistance at any time, click on the "Search Help" button.

7. Once your search is complete, a "Search Results Table" will appear on your screen. If the results are not what you expected or you wish to narrow or broaden your search, click on the "Modify this Search" button to re-open your search form. Your previous search form will appear on your screen with all of your previous values allowing you to review and change your criteria. When you have made the required changes, you may execute the search once again by clicking on the "Search" button.

Search Tip!
The Search for Public Company Documents form is set with default values that will return you "All" Company Names, Industry Groups and Document Types. When you choose to search for every item in a category or over a long period of time, your search will take longer and is likely to yield a great many documents - more than it will be easy for you to assess. It is important, therefore, to consider your search criteria carefully and make them as specific as possible before you begin so that you can make the best use of your time and SEDAR's search tools.

Search Tip!
When you click on Industry Group a drop-down box listing the groups appears. If you choose a group ending in All, you will receive documents for all sub-categories listed under that group. If you choose a sub-category, you will receive documents for that sub-category only. For example, if you choose Utilities-All, you will retrieve documents for its two sub-categories, Gas/electrical utilities and Telephone utilities. If you choose Telephone utilities, you will retrieve documents related to telephone utilities only.

Search Tip!
"Document Type" always refers to the content of a document. Annual Report, Certificate of Mailing and News Release are examples of Document Types filed with SEDAR, rather than file types or formats such as Microsoft Word, Corel WordPerfect or Adobe Postscript.

Search Tip!
You can change your search criteria in two ways. While you are completing a search form, click on "Clear" to return to an empty screen. While you are viewing a search results table, click on "Modify this Search" to re-open your previous search form with all of your previous values. This will give you an opportunity to review and change your criteria. In either case, when you have made your desired changes, you can execute a search by clicking on the "Search" button.

Completing a "Search for Investment Fund Documents" Form: A Step-by-Step Guide

Take the following steps to search for Investment Fund Documents:

1. Start a Investment Fund Documents search by entering the name of the issuing investment fund in the Investment Fund Name field. For example, ABC Balanced Fund. If you do not indicate the name of a fund, your search by default will include All investment funds.

2. Choose a Document Type by clicking on the arrow in the Document Type field to activate a drop-down list of Document Types. Select the type of document you are looking for. For example, Annual Report. If you do not make a selection, All Document Types will be returned by default.

3. Identify the period of time that your search will cover. Select the starting Date of Filing (From) by clicking on the arrows in the drop-down boxes and selecting the Month, Day and Year. Similarly, select the Month, Day and Year of the date (To) when your search will end. For example, from June 1, 1997 to June 30, 1997. If you do not choose a "From" date, January 01 1997 will be returned by default. If you do not choose a "To" date, today's date will be returned by default.

4. Indicate whether you want your search results to be sorted by Investment Fund Name, Document Type or Date of Filing, or any combination thereof. The choice you make here will depend on the purpose of your search. For example, if you have chosen to search the documents issued by all investment funds, you may wish to have them sorted by Investment Fund Name. If you have chosen to search for all of the documents issued by one fund, you may wish them to be organized according to document type (all Annual Reports, All News Releases etc.). If you want a chronological overview of the documents that are retrieved, you will likely find it most convenient to have them sorted by Date of Filing. By default, search results are sorted alphabetically by Investment Fund Name. You may override the default setting by clicking on the radio buttons for Document Type or Date of Filing. If you choose all three radio buttons, your "Search Results Table" will be ordered alphabetically by Investment Fund Name, alphabetically by Document Type, and chronologically by the most recent filing first.

5. When you have entered all of the required information, you may execute your search by clicking on the "Search" button. To start another search, click on "Clear" to return to an empty search form. For assistance at any time, click on the "Search Help" button.

6. Once your search is complete, a "Search Results Table" will appear on your screen. If the results are not what you expected or you wish to narrow or broaden your search, click on the Modify this Search button to re-open your search form. Your previous search form will appear on your screen with all of your previous values allowing you to review and change your criteria. When you have made the required changes, you may execute the search once again by clicking on the Search button.

Search Tip!
The Search for Investment Fund Documents form is set with default values that will return you All Investment Fund Names and Document Types. When you choose to search for every item in a category or over a long period of time, your search will take longer and is likely to yield a great many documents - more than it will be easy for you to assess. It is important, therefore, to consider your search criteria carefully and make them as specific as possible before you begin so that you can make the best use of your time and SEDAR's search tools.



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